GhostVolt was designed from the ground up for use by teams, with centralized administration. As such, GhostVolt provides the system administrator with a multitude of insightful reports that enable you to monitor all aspects of user interaction with the GhostVolt platform.

Within GhostVolt, you can see reports on Files and Folders, or on Team Members. Let’s start with reports on files and folders.

File History report

File history reports give you a quick overview of who and when the selected file was viewed, edited and shared. To begin let’s take a look at the history of a file.

Navigate to the Home tab, then select the file you would like to view the history of then click the File history button:

Selecting File History in the main ribbon

Viewing the file history report

The report includes comprehensive filtering and searching mechanisms which give you greater control when looking for particular data points. You can sort by who made edits to a file, who viewed it, who shared it, and by name of the team member(s) that accessed the file. You can also use the ‘Search users’ feature as well as look for activity within a date range. These powerful features give the GhostVolt system administrator the ability to quickly find out information on GhostVolt system (and file) usage from any number of vantage points.

File Audit report

The file audit report contains all events relating to files that have taken place. The GhostVolt system administrator can see when files were added to the repository, when it was shared, opened for editing, viewed, moved, cloned and backed up plus many more data points. The audit reports includes the date of each events, the User that caused the event, the client computer, and some details about the operation, such as the path to the share, clone or backup. (Other events are logged as well).

Navigate to the Home tab, then select the file you would like to view the Audit history of then click the File audit button:

Selecting File Audit in the main ribbon

The file audit report

Viewing the File Audit Report

Note that at the top of the screen the ability to adjust the reports output is available.

The ‘Search’ box (above) is an especially powerful feature. It acts as a keyword search of the report, allowing the GhostVolt admin to search for the word ‘Opened’ and restrict the report output to just those events that qualify as ‘opening’ the file you previously selected. If the ‘Credit Card Statement’ file has been shared by hundreds of users, but only opened by a few, this powerful feature will give you a quick and easy way of seeing just those users that actually opened the file. You’ll also see the date, the user and details about the event you used in your keyword search (in this case ‘Opened’).
But you could also do a keyword on a username. If hundreds of users have accessed the ‘Credit Card Statement’ file, but you are only interested in actions that the user ‘John’ performed, by doing a keyword search on the username ‘John’ will report back to you what user ‘John’ has been up to with that file.

The Folder audit report

The Folder audit report is very similar to the File audit report, but it works at the folder level, producing an audit history of all folder actions including creation, user access and user access removal, deletion, editing, encryption key changes and rotation. The audit reports includes the date of each event, the User that caused the event, the client computer, and some details about the operation.

Navigate to the Home tab, then select the folder you would like to view the Audit history of then click the Folder audit button:

Selecting Folder Audit in the main ribbon

The folder audit report

Viewing the Folder Audit Report

Again, the GhostVolt system administrator has access to the same powerful search and filtering options that were available in the ‘File history’ and ‘File audit’ features.

User reports

While we’ve covered some of the capability to find GhostVolt user information, we discussed it when you were starting with file information. Sometimes, the GhostVolt system administrator may also want see reports about individual users themselves, without regard to any particular file they may or may not have accessed. The User audit report includes when the user logged on/off, password changes, file usage, folder users, file additions/removals plus many other data points. This information is easily generated by going to the Users tab and clicking to the User History button. While on the Users tab a list of all GhostVolt users will appear in the window below. Select a User and click on the History button to see a complete history of that User’s account interaction with the GhostVolt platform, including this actions performed by the system administrator setting up the users’ account.

Selecting History in the main ribbon

The user audit report

Viewing the User History Report

Again, GhostVolt’s searching and filtering capabilities are outstanding and are easily accessed by using the search box at the top of the screen. For example, using the search box to search on the word ‘Password’ quickly brings up the password acceptance date, as well as the administrator that performed that event, the client computer and some key details. Another example would be to search on the work ‘lock’ and find all the dates a user’s account was locked and unlocked (Note that the left and right truncation of the keyword search ‘lock’ brings up both Locked and Unlocked events). To search for just ‘Unlocked’ events, included the ‘Unlock’ and you’ll see just those dates when the ‘Unlocked’ event took place. The keyword search is a very powerful feature in GhostVolt!

One last note. To see your own history, go to the Home tab and select My history.

Selecting My History in the main ribbon